This is by far one of the most common questions couples ask.
Totally fair. After all, your venue coordinator knows the space inside and out, right?
But here’s the thing: while a venue coordinator plays an important role, their focus is on protecting the venue’s interests, not necessarily managing the full scope of your wedding day. A wedding coordinator works for you — and that makes all the difference.
A wedding coordinator gets to know you. Your love story, your priorities, your quirky family dynamics, your Pinterest board. We take time (usually over a month) to understand your vision and help bring it to life—whether that means adding a meaningful cultural element into the ceremony, planning an interactive game for the guests, tracking down a vendor that didn’t fully deliver, pinning boutonnieres on five nervous groomsmen, or making sure the photographers are ready to get the key moments you were so looking forward to.
A venue coordinator? They’ve seen a wedding every weekend for the last year. To them, your day is another Saturday on the books. Efficient? Yes. Customized? Not really. They’ll make sure the lights are on and the bathrooms are stocked, but they’re not the person confirming your DJ’s arrival or making sure Grandma gets a seat in the shade.
When things go wrong (and there’s always something), a wedding coordinator jumps in quietly and solves it—without ever bothering you. Because we know your backup plan, your priorities, and your people. We are your advocate, your behind-the-scenes best friend.
|
Category |
Venue Coordinator |
Wedding Coordinator (Month-of) |
|
Works for |
The venue |
You |
|
Focus |
Venue logistics (cleanliness, catering, staff) |
Your full day (vendors, timeline, personal details) |
|
Priority |
Venue reputation and schedule |
Making your day smooth, joyful, and unforgettable |
|
Communication |
Can maintain contact as early as contract is signed |
Can maintain contact as early as contract is signed |
|
Bandwidth |
Need to liaise with dozens of couples at a time |
Only take a select number of clients so can dedicate time to you |
|
Emotional investment |
Low — part of weekly workflow |
High — we build a relationship with you |
|
Vendor coordination |
Only check in on vendors on day of wedding |
Communicates with all vendors & confirms details beforehand |
|
Personal touches |
Not their responsibility, no time |
Helps brainstorm, research, and execute your unique vision |
Your venue coordinator manages the space. Your wedding coordinator manages the experience.
If you want someone who truly knows you, who cares about your wedding like it’s their own, and who’s there to make sure everything runs seamlessly — not just what the venue is responsible for — then hiring a wedding coordinator is one of the best investments you can make.